You are working on a team project at your company and would like to suggest some improvements to your manager.
Write a letter to your manager. In your letter:
- Describe the project you are working on
- Explain what improvements you would like to suggest
- Provide reasons for your suggestions
📌 Note: A similar question about writing to an employer regarding a team project appeared in the IELTS Paper-Based Test (PBT) Writing Task 1 on 8 May 2025 in Canada.
Band 9 Sample Answer:
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Dear Mr. Kapoor,
I am writing to share a few suggestions regarding the project our team is currently developing — the internal knowledge-sharing platform for the company’s new hires.
The goal of the project is to create a user-friendly digital space where onboarding employees can access training resources, FAQs, and team contacts. We have made good progress on the layout and basic content, but I believe there are a few areas where we could make meaningful improvements.
Firstly, I would suggest incorporating a short video tutorial on the homepage to guide users through the platform. This could significantly reduce confusion for first-time users and help them feel more confident using the system. Secondly, adding a feedback form would allow users to report any errors or suggest improvements, which will help us keep the platform relevant and user-focused.
I believe these changes would not only improve the functionality of the platform but also show new employees that their input is valued from the very beginning. I would be happy to discuss these ideas further if you feel they are worth exploring.
Thank you for your time and consideration.
Yours sincerely,
Anita Deshmukh
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✅ Band 9 Insights Based on IELTS Writing Criteria
1. Task Achievement
✔ All three bullet points (project description, suggestions, reasons) are clearly addressed.
✔ Tone and purpose are appropriate for a formal workplace setting.
Example: “I believe these changes would not only improve the functionality... but also show new employees that their input is valued.”
2. Coherence and Cohesion
✔ Paragraphs are logically organized and flow naturally.
✔ Connectors used effectively: Firstly, Secondly, but also, if you feel...
✔ Smooth progression from introduction to suggestion to rationale.
3. Lexical Resource
✔ Strong formal vocabulary: knowledge-sharing platform, onboarding, functionality, relevant, user-focused.
✔ Phrasing is natural and professional.
✔ Avoids repetition and uses context-appropriate expressions.
4. Grammatical Range and Accuracy
✔ Uses a variety of sentence types: conditional, passive, complex structures.
✔ No grammatical or punctuation errors.
Example: “This could significantly reduce confusion for first-time users and help them feel more confident using the system.”
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